Events Management FAQs in Dubai | Elegant Diaries UAE
Welcome to the Elegant Diaries Events and Exhibitions detailed FAQ section. As a premier event management company in Dubai, we understand that planning a successful corporate event or private gathering requires precision, local expertise, and creativity. Whether you are organizing a corporate gala, a product launch, or a luxury private party, we provide end-to-end solutions across the UAE. This guide answers the most common questions regarding our event planning services, regulatory compliance (DTCM), venue selection, and logistics in Dubai, Abu Dhabi, and the wider Emirates.
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General Event Services
What types of event management services do you offer in Dubai?
Elegant Diaries specializes in full-service event management. Our core offerings include corporate event planning, product launches, gala dinners, award ceremonies, conferences, and luxury private parties. We handle everything from initial concept and venue sourcing to on-site coordination and post-event analysis, ensuring a seamless experience for clients in Dubai and across the UAE.
get in touch Do you handle events outside of Dubai, such as in Abu Dhabi or Sharjah?
Yes, while our primary base is in Dubai, we are fully equipped to manage events across the entire UAE. We frequently organize large-scale events in Abu Dhabi, Sharjah, Ajman, and Ras Al Khaimah. Our logistics team ensures that equipment, staffing, and setup are managed efficiently regardless of the Emirate.
get in touch Why should I hire an event management company in Dubai instead of doing it in-house?
Hiring a professional agency like Elegant Diaries saves time and mitigates risk. We have established relationships with top venues, suppliers, and government bodies for permits. We understand the nuances of the local market, ensuring you get the best rates and that your event complies with all UAE regulations, allowing your team to focus on their core business.
get in touch Can you help us find the perfect venue for our event in the UAE?
Absolutely. We offer a complimentary venue sourcing service as part of our package. Whether you need a ballroom in a 5-star hotel like Atlantis The Palm, a desert resort, or a convention center like DWTC, we negotiate on your behalf to secure the best rates and contract terms that align with your event goals.
get in touch Do you offer virtual or hybrid event solutions?
Yes, we provide comprehensive hybrid event services. We combine live physical elements with advanced streaming technology to engage remote audiences. Our team handles the AV setup, live broadcasting, and virtual attendee management, ensuring your event has a global reach while maintaining a high-quality physical presence in Dubai.
get in touch Planning, Pricing & Timelines
How far in advance should we book your event planning services?
For major corporate events or large-scale conferences in Dubai, we recommend booking at least 3 to 6 months in advance. This allows ample time for venue booking, securing DTCM permits, and detailed design work. However, we are agile and can accommodate shorter timelines for smaller events depending on our current schedule.
get in touch How do you structure your pricing for event management?
Our pricing is transparent and tailored to your specific requirements. We typically work on a management fee basis or a project-based lump sum, depending on the scope. After an initial consultation to understand your budget and objectives, we provide a detailed proposal outlining all costs, ensuring there are no hidden fees.
get in touch Can you work with a specific budget?
Yes, we are experienced in maximizing value for various budget levels. During our initial discovery meeting, we discuss your financial parameters. We then design a proposal that prioritizes high-impact elements—such as lighting, entertainment, or decor—to ensure you achieve a premium look and feel within your allocated budget.
get in touch Do you handle destination management for international clients coming to Dubai?
Yes, we act as a DMC (Destination Management Company) for international corporate groups. We manage airport transfers, hotel accommodation, guest logistics, excursion planning, and dining reservations, in addition to the core event setup. We ensure your international delegates have a world-class experience from arrival to departure.
get in touch Legal, Permits & Compliance
Do you handle DTCM permits for events in Dubai?
Yes, securing permits from the Department of Economy and Tourism (formerly DTCM) is a mandatory requirement for most events in Dubai. As a licensed event management company, we handle the entire application process, including ticketed event permits, entertainment permits, and speaker approvals, ensuring your event is 100% legally compliant.
get in touch Are there restrictions on serving alcohol at events in the UAE?
Alcohol service in the UAE is strictly regulated. We only organize events involving alcohol at licensed venues (typically hotels or private clubs). We can advise on the specific liquor licensing requirements for your event to ensure full compliance with UAE laws while providing a seamless guest experience.
get in touch Do we need special insurance for our event?
We maintain our own public liability insurance. However, for large-scale public events or exhibitions, we recommend clients obtain specific event cancellation or liability insurance. We can guide you to reputable local brokers who specialize in event coverage to protect your investment.
get in touch Production, Design & Staffing
Do you provide audio-visual (AV) and lighting services?
Yes, we provide state-of-the-art AV and lighting solutions. From LED walls and projection mapping to concert-grade sound systems and intelligent lighting rigs, our technical team ensures your event looks and sounds professional. We tailor the technical setup to the acoustics and layout of your chosen venue.
get in touch Can you organize entertainment and speakers for our corporate event?
We have an extensive network of local and international talent. whether you need a keynote speaker, a master of ceremonies (MC), live bands, cultural performers, or DJs, we can source and book talent that fits your event’s theme. We also handle the necessary artist permits required by UAE authorities.
get in touch Do you provide event hostesses and registration staff?
Yes, we supply professional, multilingual hostesses and registration staff. Our team is trained to handle guest check-ins using digital platforms, manage VIP protocols, and assist with crowd control, ensuring a polished and professional first impression for your attendees.
get in touch How do you handle branding and printing for events?
We offer complete branding solutions, including large-format printing, stage backdrops, roll-ups, and customized merchandise. Our design team ensures your brand identity is consistent across all touchpoints, and we manage the installation and removal of all branding materials at the venue.
get in touch Logistics & Post-Event
What happens if there is a last-minute change or emergency?
Our on-site management team is trained in crisis management and contingency planning. We always have backup plans for critical elements like power, AV, and staffing. Throughout the event, a dedicated project manager is present to handle immediate changes and ensure the program runs smoothly.
get in touch Do you offer post-event reporting?
Yes, for corporate clients, we provide a post-event report. This includes attendance data (if we managed registration), photo/video highlights, budget reconciliation, and a feedback summary. This helps measure the ROI of your event and aids in planning future activations.
get in touch Can you handle catering for our event?
We work with the UAE’s top catering companies and hotel banquet teams. Whether you require a seated gala dinner, a buffet, luxury canapés, or live cooking stations, we manage the menu tasting, selection, and food and beverage logistics to ensure high-quality service.
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